As a Receptionist, you will be the first point of contact for the business, welcoming guests and co-ordinating front-desk activities, including answering and redirecting phone calls.  You will also be responsible for carrying out administrative tasks for engineers in line with the business QMS standards.

As support to our Project Cost Accountant you must be proficient in using Excel and demonstrate a high degree of accuracy, with the ability to problem solve and work on own initiative.

You should also be able to deal with all duties in a timely and effective manner, while streamlining office operations. Multitasking and a flexible attitude are essential for this position.

Key Duties

Finance Responsibilities:

• Processing Timesheets for engineering staff
• Inputting into system and checking of staff expenses

Administration Responsibilities:

• Greet and welcome visitors at reception
• Answer, screen and forward incoming phone calls
• Deal with all deliveries
• Manage meeting room calendars, setting up/clearing down meeting rooms and provision of catering as required
• Arrange travel and accommodation for staff as and when requested
• Processing mail and management of courier services
• Management and ordering of stationary and consumables
• Ensure accurate signing in/out records are kept of staff movements
• Record and maintain holiday spreadsheet
• Assist with administration for on-boarding new staff
• General administrative tasks including typing, report formatting, excel spreadsheet data inputting and printing tasks to support engineering staff

Experience & Skills:

• Proven experience as a Receptionist, Front Office Representative or similar role
• Proficient in the use of Microsoft O365 (Word, Excel, PowerPoint, Outlook & Teams)
• Solid written and verbal communication skills
• Professional attitude and appearance
• Ability to be resourceful and proactive when issues arise
• Multitasking and time-management skills, with the ability to prioritise tasks

If you are interested in applying for this position, please click the button below and email us the following:

• A copy of your CV
• A cover letter